About Us:

Baker Tilly Staples Rodway in Hawkes Bay is locally owned and operated and belongs to a nation-wide network of chartered accountancy and professional services firms. Our team provide valuable accounting and HR business advice to a range of clients. Located in Hastings, we’re a business with a collaborative team culture and a solid reputation in the local market.

The Opportunity:

Join a role where your organisational talent and attention to detail makes all the difference. As a PA / Administrative Assistant, you’ll be a trusted support who keeps operations seamless by managing the details to deliver excellent client service while enabling our Directors and Business Advisory team to focus on what they do best.

This is a position for someone who thrives in a dynamic environment, loves solving problems before they arise, and brings calm to a busy environment. You’ll work with people who value collaboration, professionalism, and practical solutions, and you’ll have the chance to make a genuine impact every day.

We know flexibility matters, so we’re open to this role being full time or part time to work in with you.

Your Key Responsibilities will include:

• Preparing client correspondence and meeting documents

• Preparing and maintaining client files

• Welcome clients and manage incoming calls

• Responding to and following up on enquiries via email and phone promptly

• Monitoring and managing the Director’s diary

• Preparing, collating, and processing new client documentation

• Drafting proposals and completing billing processes

• Coordinating meetings, training, and travel arrangements

• Providing general administrative support

About You:

• Proven experience supporting senior leaders or executives in a similar role is a bonus but not essential

• Outstanding organisational skills with the ability to manage multiple priorities seamlessly

• Proficiency in Microsoft Office Suite and shared file management systems

• Strong technology skills and confidence using systems to improve efficiency

• Strategic thinker with a hands-on approach

• Calm, resilient, and adaptable in the face of change

• Proactive communicator with exceptional verbal and written skills

• A collaborative attitude that builds trust and strong working relationships

What’s on offer?

We believe great work starts with a great environment. Here’s what you can look forward to:

• A paid day off to celebrate your birthday

• Flexible working hours to suit your lifestyle

• An active social club and team events

• Ongoing professional development and training opportunities

• A positive, supportive culture where fun and collaboration are encouraged

Whether you’re after full time or part time hours, this is your chance to step into a pivotal role where your skills and contribution truly matter. If you are ready to take the next step in your career and join a team that values professionalism and collaboration, we’d love to hear from you.

Applications close 25 January 2026. However, we will be shortlisting and interviewing appropriate candidates as applications are received. If you are interested in this position, please apply today!